From mboxrd@z Thu Jan 1 00:00:00 1970 Received: from [140.105.134.102] (helo=robin.gentoo.org) by nuthatch.gentoo.org with esmtp (Exim 4.43) id 1DkYMQ-000602-RH for garchives@archives.gentoo.org; Tue, 21 Jun 2005 02:19:35 +0000 Received: from robin.gentoo.org (localhost [127.0.0.1]) by robin.gentoo.org (8.13.4/8.13.4) with SMTP id j5L2JGRu015035; Tue, 21 Jun 2005 02:19:16 GMT Received: from julesburg.uits.indiana.edu (julesburg.uits.indiana.edu [129.79.1.75]) by robin.gentoo.org (8.13.4/8.13.4) with ESMTP id j5L2JF41002184 for ; Tue, 21 Jun 2005 02:19:16 GMT Received: from mail-relay.iu.edu (stjoseph.uits.indiana.edu [129.79.1.78]) by julesburg.uits.indiana.edu (8.12.10/8.12.10/IUPO) with ESMTP id j5L2JVaN023228 for ; Mon, 20 Jun 2005 21:19:31 -0500 (EST) Received: from [192.168.0.3] (71-34-224-60.eugn.qwest.net [71.34.224.60]) (authenticated bits=0) by mail-relay.iu.edu (8.12.10/8.12.10/IUPO) with ESMTP id j5L2JSkY004939 for ; Mon, 20 Jun 2005 21:19:29 -0500 (EST) Subject: [gentoo-trustees] LWE-SF budget request From: Corey Shields To: gentoo-trustees@lists.gentoo.org Content-Type: text/plain Date: Mon, 20 Jun 2005 19:19:28 -0700 Message-Id: <1119320368.7452.31.camel@localhost.localdomain> Precedence: bulk List-Post: List-Help: List-Unsubscribe: List-Subscribe: List-Id: Gentoo Linux mail X-BeenThere: gentoo-trustees@gentoo.org Mime-Version: 1.0 X-Mailer: Evolution 2.2.1.1 Content-Transfer-Encoding: 7bit X-Archives-Salt: 792dc34f-31fa-4fab-8787-a72b90ded3b8 X-Archives-Hash: 3582ccfe11c73e7d0d9baa8ad09f873c Greetings! I've been working on organizing our presence at LWE in San Francisco this year (coming up in August). I would like to propose a budget from the Foundation for our booth. The budget looks like so: Flyers[1] $265 Incidentals[2] $85 ==================== Total $350 [1] - This would cover an order of 2500 half-page (8.5 x 5.5) double-sided full color flyers. I have a rough draft that I have been working on lately and solicited assistance from the rest of the PR team. The quote is from dgpink.com, a company that came recommended by solar and horton [2] - This category is meant to cover anything that is unexpected up front or hard to estimate. This includes shipping of demo systems and booth gear to and from the show. Also included may be any extra booth rentals we decide to make (for example, at Boston an extra table was rented for like $50). -------------------- In previous years of LWE either Daniel has taken care of things out of pocket, one year IU paid for a lot of things, and we have also relied upon booth donations in the past. None of these methods provides for preparing materials ahead of time to give away. It's always a personal peeve of mine to spend a week talking about Gentoo and not be able to give visitors anything with our website or name to take home. The order of flyers could cover a large demand (there will be about 5,000 - 7,000 visitors to LWE this year, but not all of them will want a flyer of course). If there are extra flyers we can save them for the next conference. I'm assuming we will have a tip jar again this year (we usually do). It typically brings in one to a few hundred dollars. Any money made will be returned to the Foundation as per instructions on the web site. My purpose in stating this is not to guarantee that the budget will be refunded, but to note that some of it will. The purpose of this proposal (and our presence at LWE) is to help further public knowledge of Gentoo. Alternative to this proposal is to not have a budget at all. I have no plans of funding flyers and such myself, so we may not have them otherwise. (I don't mean that to sound as a threat, just to be thorough in this email) The timeframe for this budget is from upon approval until after a week after LWE (August 19, 2005) We can discuss this in email, or in bugzilla if someone else wants to support this Foundation-wise (it's kinda unfair for me to do it, and hence I should probably abstain from a vote on it too). Cheers, -Corey -- gentoo-trustees@gentoo.org mailing list