[gentoo-trustees] LWE-SF budget request

[Corey Shields <cshields@gentoo.org>]

Greetings!

I've been working on organizing our presence at LWE in San Francisco
this year (coming up in August).  I would like to propose a budget from
the Foundation for our booth.

The budget looks like so:

Flyers[1]       $265
Incidentals[2]   $85
====================
Total           $350

[1] - This would cover an order of 2500 half-page (8.5 x 5.5)
double-sided full color flyers.  I have a rough draft that I have been
working on lately and solicited assistance from the rest of the PR team.
The quote is from dgpink.com, a company that came recommended by solar
and horton

[2] - This category is meant to cover anything that is unexpected up
front or hard to estimate.  This includes shipping of demo systems and
booth gear to and from the show.  Also included may be any extra booth
rentals we decide to make (for example, at Boston an extra table was
rented for like $50).

--------------------

In previous years of LWE either Daniel has taken care of things out of
pocket, one year IU paid for a lot of things, and we have also relied
upon booth donations in the past.  None of these methods provides for
preparing materials ahead of time to give away.  It's always a personal
peeve of mine to spend a week talking about Gentoo and not be able to
give visitors anything with our website or name to take home.  The order
of flyers could cover a large demand (there will be about 5,000 - 7,000
visitors to LWE this year, but not all of them will want a flyer of
course).  If there are extra flyers we can save them for the next
conference.

I'm assuming we will have a tip jar again this year (we usually do).  It
typically brings in one to a few hundred dollars.  Any money made will
be returned to the Foundation as per instructions on the web site. My
purpose in stating this is not to guarantee that the budget will be
refunded, but to note that some of it will.

The purpose of this proposal (and our presence at LWE) is to help
further public knowledge of Gentoo.

Alternative to this proposal is to not have a budget at all.  I have no
plans of funding flyers and such myself, so we may not have them
otherwise.  (I don't mean that to sound as a threat, just to be thorough
in this email)

The timeframe for this budget is from upon approval until after a week
after LWE (August 19, 2005)

We can discuss this in email, or in bugzilla if someone else wants to
support this Foundation-wise  (it's kinda unfair for me to do it, and
hence I should probably abstain from a vote on it too).

Cheers,

-Corey

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