[gentoo-project] Update of Gentoo metastructure document aka GLEP 39 (was: Re: Council Meeting 2023-04-09: Call for Agenda Items)

[Ulrich Mueller <ulm@gentoo.org>]

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>>>>> On Wed, 29 Mar 2023, Ulrich Mueller wrote:

> Some time ago ajak and I had proposed a series of changes for GLEP 39 in
> [1] and [2]. These will require an all-developers vote, but I think the
> council should discuss the changes first and maybe pre-approve them.

> In particular, the changes are:

> - Update title [3]
> - Updating GLEP 39 requires an all-developers vote [4]
> - Replace leaving council members by next in line [5]
> - Council members must be developers [6]
> - A meeting must dissolve if not quorate [7]
> - Projects need not have a lead [8]
> - Drop hard requirement of yearly lead elections [9]
> - Add summary of changes [10]

> Most of them were discussed previously in council meetings or
> on the mailing lists. See the commit messages for pointers to these
> discussions.

The update of GLEP 39 was discussed in yesterday's council meeting, and
there was consensus that we should proceed with these changes.

The only point that was discussed was the requirement of a quorum for
future changes, which wasn't specified in the previous version. The
attached version proposes two requirements (which are basically the same
as the ones in GLEP 77):
- ratio of positive to negative at least 2:1, and
- number of positive votes at least 1/4 of the number of developers.

I also took as consensus from yesterday's discussion that these
requirements don't apply retroactively, i.e. the upcoming vote will only
need a simple majority.

My suggestion is that we discuss these changes on this mailing list
until 2023-04-23; then I would ask the election team to organize a vote.

Attached are the full text of the proposed new version and a diff
relative to the active version. Individual commits can be seen at:
https://gitweb.gentoo.org/data/glep.git/log/?h=glep39

Ulrich

> [1] https://archives.gentoo.org/gentoo-project/message/c23c228ac508d19c671da4e4d23c4880
> [2] https://archives.gentoo.org/gentoo-project/message/60ca5dac5336b30d71abadaa28bc90ad
> [3] https://gitweb.gentoo.org/data/glep.git/commit/?h=glep39&id=5ddb7140a90543185dbf05731cdedad83e412fc9
> [4] https://gitweb.gentoo.org/data/glep.git/commit/?h=glep39&id=50a99510a47016ab0ecadd46dca4f604984c6f13
> [5] https://gitweb.gentoo.org/data/glep.git/commit/?h=glep39&id=16cc239ad8f68e1d8218409b2aa17c148155d0a3
> [6] https://gitweb.gentoo.org/data/glep.git/commit/?h=glep39&id=7077c51ad626c2ead5ed95497a54cf78e311f14b
> [7] https://gitweb.gentoo.org/data/glep.git/commit/?h=glep39&id=0a8d6ae35dea6f7f4a32d3fbc2b6404935660be2
> [8] https://gitweb.gentoo.org/data/glep.git/commit/?h=glep39&id=fc4d512dba8e4502eec244511f1974e119c56fec
> [9] https://gitweb.gentoo.org/data/glep.git/commit/?h=glep39&id=52bdf9a83a72e137c148fb4c86a9fa8602649fa1
> [10] https://gitweb.gentoo.org/data/glep.git/commit/?h=glep39&id=0ecd972919c8489070a79746eefa4b3e50b4cbc4


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---
GLEP: 39
Title: Gentoo metastructure
Author: Grant Goodyear <g2boojum@gentoo.org>,
        Ciaran McCreesh <ciaranm@gentoo.org>
Type: Informational
Status: Final
Version: 2
Created: 2005-09-01
Last-Modified: 2023-04-10
Post-History: 2005-09-01, 2006-02-09, 2007-10-12, 2008-01-19, 2022-11-25
Content-Type: text/x-rst
Replaces: 4
---

Status
======

Implemented.  The metastructure proposal was accepted by a vote of all
Gentoo developers on 2005-06-14 [#Metastructure_vote]_.
GLEP amended on 2006-02-09 to add the final bullet point to list B in
`Specification`_.

Updated by an all-developers vote on 2023-XX-XX:

* Replace leaving council members by next in line [#Council2007]_.
* Updating this document requires an all-developers vote [#Council2009]_.
* Council members must be developers [#Council2013]_.
* A council meeting must dissolve if not quorate.
* Drop hard requirement of yearly project lead elections.

Updates to this document (other than editorial changes) require a vote
of all developers.  The vote passes if the ratio of positive to negative
votes is at least 2:1, and if the number of positive votes is at least
1/4 of the number of eligible voters.

Abstract
========

GLEP 4 is replaced with a new "metastructure" that retains established
projects (and makes new projects easier to create), but adds a new "Gentoo
Council" to handle global (cross-project) issues.

Motivation
==========

The Fosdem and subsequent reform proposals shepherded by Koon are thorough,
extremely detailed, and somewhat complicated.  They have a lot of good ideas.
For many who have been with Gentoo a long time, though, there's just something
about them that they don't really like.  More than a few Gentoo devs are
almost entirely uninterested in metastructure as long as it doesn't get in
their way, and because the current proposals impose at least some order on our
unruly devs these proposals are guaranteed to "get in the way" to some degree.
For example, a frequent comment that has been heard is that many Gentoo devs
don't know who his/her manager (or project lead) is, which is a clear
indication that our current system is broken.  The existing proposals solve
the problem by requiring that each dev belong to a project.  Perhaps the part
that is broken, though, is the belief that every dev should have a manager.
The history of Gentoo is such that traditionally big advances have often been
implemented by a single or a small number of dedicated devs (thus our
long-standing tradition that devs have access to the entire tree), and surely
we do not want to make things harder (or less fun) for such people.  So here's
a minimal proposal for those who remembers the "good ol' days" and thinks
things aren't really so different now.

Synopsis of the current system
------------------------------

*  There are 13-15 top-level projects (TLPs).  Top-level projects are
   comprised of sub-projects, and the goal was that every Gentoo
   project would be a sub-project of one of the TLPs.  Supposedly each
   dev therefore belongs to one or more TLPs.
*  Each TLP has at least a "strategic" manager, and potentially also an
   "operational" manager.  Only the strategic managers vote on global
   Gentoo issues.
*  The managers of each TLP were appointed by drobbins, the other
   TLP managers, or elected by their project members.  These managers
   have no set term.
*  Within each TLP the managers are responsible for making decisions
   about the project, defining clear goals, roadmaps, and timelines
   for the project, and solving problems that arise within the TLP
   (see GLEP 4 for the specific list).
*  The strategic TLP managers are also responsible for deciding issues that
   affect Gentoo across project lines.  The primary mechanism for
   handling global-scope issues is the managers' meetings.
*  Disciplinary action taken against erring devs is handled by the
   "devrel" TLP, unless the dev is a strategic TLP manager.  In that
   case disciplinary action must be enacted by the other strategic TLP
   managers.

Problems with the existing system
---------------------------------

1. The assumption that TLPs are complete is either incorrect (there
   still is no "server" TLP) or just plain weird (but the lack of a
   server TLP is technically okay because all devs who don't have an
   obvious TLP belong to the "base" TLP by default).
2. There is nothing at all to ensure that project leads actually do
   represent the devs they supposedly lead or satisfy their
   responsibilities.  Indeed, should a TLP manager go AWOL it is not at
   all obvious how the situation should be resolved.
3. Nothing is being decided at global scope right now.  Some TLP strategic
   managers rarely attend the managers' meetings, and the managers as a
   whole certainly are not providing any sort of global vision for
   Gentoo right now.
4. Even if the strategic TLP managers were making global decisions for
   Gentoo, the TLP structure is such that almost all devs fall under
   only one or two TLPs.  Thus voting on global issues is hardly
   proportional, and thus many devs feel disenfranchised.
5. Regardless of whether or not it is justified, devrel is loathed by
   many in its enforcement role.

Additional problems identified by the current metastructure reform proposals
----------------------------------------------------------------------------

6. The current system has no mechanism for identifying either projects
   or devs that have gone inactive.
7. Bugs that cut across projects often remain unresolved.
8. GLEPs often linger in an undetermined state.

Specification
=============

A. A project is a group of developers working towards a goal (or a set
   of goals).

   *  A project exists if it has a maintained Wiki
      project page as described below.  ("Maintained" means
      that the information on the page is factually correct and not
      out-of-date.)  If the Wiki page isn't maintained, it is presumed
      dead.
   *  It should have at least one lead, and the leads are selected by
      the members of the project.  This selection should occur at least
      once every 12 months, and may occur at any time.  Any member can
      demand a lead election if the last election was more than
      12 months ago.
   *  It may have zero or more sub-projects.  Sub-projects are
      just projects that provide some additional structure, and their
      Wiki pages are defined as sub-projects of the parent project.
   *  Not everything (or everyone) needs a project.
   *  Projects need not be long-term.
   *  Projects may well conflict with other projects.  That's okay.
   *  Any dev may create a new project just by creating a new project
      page on the wiki.gentoo.org (see [#Project_pages]_) and sending
      a Request For Comments (RFC) e-mail to gentoo-dev.  Note that
      this GLEP does not provide for a way for the community at large
      to block a new project, even if the comments are wholly negative.

B. Global issues will be decided by an elected Gentoo council.

   *  There will be a set number of council members.  (For the
      first election that number was set to 7 by acclamation.)
   *  Council members will be chosen by a general election of all
      devs once per year.
   *  Council members (and their proxies) must be Gentoo developers.
   *  The council must hold an open meeting at least once per month.
   *  Council decisions are by majority vote of those who show up (or
      their proxies).
   *  If a council member (or their appointed proxy) fails to show up for
      two consecutive meetings, they are marked as a slacker.
   *  If a council member who has been marked a slacker misses any further
      meeting (or their appointed proxy doesn't show up), they lose their
      position.
   *  Whenever a member of the council loses their position (the reason
      is irrelevant; e.g. they resign or they are booted for slacking),
      then the next person in line from the previous council election
      is offered the position.  If they accept and the current council
      unanimously accepts the new person, they get the position.
      Otherwise, it is offered to the next person in line, and so forth.
      If the council does not accept that person, then a new election is
      held to choose a new member.  The new member gets a 'reduced' term
      so that the yearly elections still elect a full group.
   *  Council members who have previously been booted for excessive slacking
      may stand for future elections, including the election for their
      replacement. They should, however, justify their slackerness, and
      should expect to have it pointed out if they don't do so themselves.
   *  The 'slacker' marker is reset when a member is elected.
   *  If any meeting has less than 50% attendance by council members, a new
      election for *all* places must be held within a month. The 'one year'
      is then reset from that point.  Any such meeting must dissolve
      immediately after the short roll call.
   *  Disciplinary actions may be appealed to the council.
   *  A proxy must not be an existing council member, and any single person
      may not be a proxy for more than one council member at any given
      meeting.

Rationale
=========

So, does this proposal solve any of the previously-mentioned problems?

1. There is no longer any requirement that the project structure be
   complete.  Some devs work on very specific parts of the tree, while
   some work on practically everything; neither should be shoehorned into
   an ad-hoc project structure.  Moreover, it should be easy to create new
   projects where needed (and remove them when they are not), which this
   proposal should enable.

2. By having the members choose their project leads periodically, the
   project leads are necessarily at least somewhat responsible (and
   hopefully responsive) to the project members.  This proposal has
   removed the list of responsibilities that project leads were supposed
   to satisfy, since hardly anybody has ever looked at the original list
   since it was written.  Instead the practical responsibility of a lead
   is "whatever the members require", and if that isn't satisfied, the
   members can get a new lead (if they can find somebody to take the job!).

3. If the council does a lousy job handling global issues (or has no
   global vision), vote out the bums.

4. Since everybody gets to vote for the council members, at least in
   principle the council members represent all developers, not just a
   particular subset.

5. An appeal process should make disciplinary enforcement both less
   capricious and more palatable.

6. This proposal doesn't help find inactive devs or projects.  It really
   should not be that much of a problem.  We already have a script
   for identifying devs who haven't made a CVS commit within a certain
   period of time.  As for moribund projects, if the project page isn't
   maintained, it's dead, and we should remove it.  That, too, could be
   automated.  A much bigger problem is understaffed herds, but more
   organization is not necessarily a solution.

7. The metabug project is a great idea.  Let's do that!  Adding a useful
   project shouldn't require "metastructure reform", although with the
   current system it does.  With this proposal it wouldn't.

8. This proposal has nothing to say about GLEPs.

References
==========

.. [#Metastructure_vote] Grant Goodyear, "Metastructure vote preliminary
   results", posted to ``gentoo-dev`` mailing list on 2005-06-14,
   Message-ID 20050614035141.GC15256\@dst.grantgoodyear.org
   (https://archives.gentoo.org/gentoo-dev/message/f5ab9ccca62a5d5e0b7b7ab0156f19b3)

.. [#Project_pages] https://wiki.gentoo.org/wiki/Gentoo_Wiki:Developer_Central/Project_pages

.. [#Council2007] 2007-02-08 council meeting
   (https://projects.gentoo.org/council/meeting-logs/20070208-summary.txt)

.. [#Council2009] 2009-07-20 council meeting
   (https://projects.gentoo.org/council/meeting-logs/20090720-summary.txt),
   confirmed on 2011-07-15
   (https://projects.gentoo.org/council/meeting-logs/20110715-summary.txt)

.. [#Council2013] 2013-02-12 council meeting
   (https://projects.gentoo.org/council/meeting-logs/20130212-summary.txt)

Copyright
=========

This work is licensed under the Creative Commons Attribution-ShareAlike 4.0
International License.  To view a copy of this license, visit
https://creativecommons.org/licenses/by-sa/4.0/.

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--- a/glep-0039.rst
+++ b/glep-0039.rst
@@ -1,14 +1,14 @@
 ---
 GLEP: 39
-Title: An "old-school" metastructure proposal with "boot for being a slacker"
+Title: Gentoo metastructure
 Author: Grant Goodyear <g2boojum@gentoo.org>,
         Ciaran McCreesh <ciaranm@gentoo.org>
 Type: Informational
 Status: Final
 Version: 2
 Created: 2005-09-01
-Last-Modified: 2019-11-07
-Post-History: 2005-09-01, 2006-02-09, 2007-10-12, 2008-01-19
+Last-Modified: 2023-04-10
+Post-History: 2005-09-01, 2006-02-09, 2007-10-12, 2008-01-19, 2022-11-25
 Content-Type: text/x-rst
 Replaces: 4
 ---
@@ -21,6 +21,19 @@ Gentoo developers on 2005-06-14 [#Metastructure_vote]_.
 GLEP amended on 2006-02-09 to add the final bullet point to list B in
 `Specification`_.
 
+Updated by an all-developers vote on 2023-XX-XX:
+
+* Replace leaving council members by next in line [#Council2007]_.
+* Updating this document requires an all-developers vote [#Council2009]_.
+* Council members must be developers [#Council2013]_.
+* A council meeting must dissolve if not quorate.
+* Drop hard requirement of yearly project lead elections.
+
+Updates to this document (other than editorial changes) require a vote
+of all developers.  The vote passes if the ratio of positive to negative
+votes is at least 2:1, and if the number of positive votes is at least
+1/4 of the number of eligible voters.
+
 Abstract
 ========
 
@@ -116,10 +129,11 @@ A. A project is a group of developers working towards a goal (or a set
       that the information on the page is factually correct and not
       out-of-date.)  If the Wiki page isn't maintained, it is presumed
       dead.
-   *  It may have one or many leads, and the leads are
-      selected by the members of the project.  This selection must
-      occur at least once every 12 months, and may occur at any
-      time.
+   *  It should have at least one lead, and the leads are selected by
+      the members of the project.  This selection should occur at least
+      once every 12 months, and may occur at any time.  Any member can
+      demand a lead election if the last election was more than
+      12 months ago.
    *  It may have zero or more sub-projects.  Sub-projects are
       just projects that provide some additional structure, and their
       Wiki pages are defined as sub-projects of the parent project.
@@ -138,6 +152,7 @@ B. Global issues will be decided by an elected Gentoo council.
       first election that number was set to 7 by acclamation.)
    *  Council members will be chosen by a general election of all
       devs once per year.
+   *  Council members (and their proxies) must be Gentoo developers.
    *  The council must hold an open meeting at least once per month.
    *  Council decisions are by majority vote of those who show up (or
       their proxies).
@@ -145,9 +160,16 @@ B. Global issues will be decided by an elected Gentoo council.
       two consecutive meetings, they are marked as a slacker.
    *  If a council member who has been marked a slacker misses any further
       meeting (or their appointed proxy doesn't show up), they lose their
-      position and a new election is held to replace that person. The newly
-      elected council member gets a 'reduced' term so that the yearly
-      elections still elect a full group.
+      position.
+   *  Whenever a member of the council loses their position (the reason
+      is irrelevant; e.g. they resign or they are booted for slacking),
+      then the next person in line from the previous council election
+      is offered the position.  If they accept and the current council
+      unanimously accepts the new person, they get the position.
+      Otherwise, it is offered to the next person in line, and so forth.
+      If the council does not accept that person, then a new election is
+      held to choose a new member.  The new member gets a 'reduced' term
+      so that the yearly elections still elect a full group.
    *  Council members who have previously been booted for excessive slacking
       may stand for future elections, including the election for their
       replacement. They should, however, justify their slackerness, and
@@ -155,7 +177,8 @@ B. Global issues will be decided by an elected Gentoo council.
    *  The 'slacker' marker is reset when a member is elected.
    *  If any meeting has less than 50% attendance by council members, a new
       election for *all* places must be held within a month. The 'one year'
-      is then reset from that point.
+      is then reset from that point.  Any such meeting must dissolve
+      immediately after the short roll call.
    *  Disciplinary actions may be appealed to the council.
    *  A proxy must not be an existing council member, and any single person
       may not be a proxy for more than one council member at any given
@@ -216,9 +239,20 @@ References
 
 .. [#Project_pages] https://wiki.gentoo.org/wiki/Gentoo_Wiki:Developer_Central/Project_pages
 
+.. [#Council2007] 2007-02-08 council meeting
+   (https://projects.gentoo.org/council/meeting-logs/20070208-summary.txt)
+
+.. [#Council2009] 2009-07-20 council meeting
+   (https://projects.gentoo.org/council/meeting-logs/20090720-summary.txt),
+   confirmed on 2011-07-15
+   (https://projects.gentoo.org/council/meeting-logs/20110715-summary.txt)
+
+.. [#Council2013] 2013-02-12 council meeting
+   (https://projects.gentoo.org/council/meeting-logs/20130212-summary.txt)
+
 Copyright
 =========
 
-This work is licensed under the Creative Commons Attribution-ShareAlike 3.0
-Unported License.  To view a copy of this license, visit
-https://creativecommons.org/licenses/by-sa/3.0/.
+This work is licensed under the Creative Commons Attribution-ShareAlike 4.0
+International License.  To view a copy of this license, visit
+https://creativecommons.org/licenses/by-sa/4.0/.

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